Legal Secretary

About the role

Kennedys is seeking a Legal Secretary to join its Melbourne office on a full-time, permanent basis. The role suits someone with legal secretarial experience who enjoys a fast-paced legal environment and wants a long-term position. Working closely with lawyers across the practice, you will provide administrative and secretarial support across a broad range of matters.

Key responsibilities

• Prepare, format and proofread legal documents, court forms and correspondence.
• Liaise with courts, counsel, clients and external stakeholders, including managing filing and e-filing requirements.
• Manage diaries, travel arrangements, shared mailboxes and other administrative activities.
• Assist with client billing, invoice processing and expense management.
• Maintain accurate records in document management systems and support client reporting.
• Coordinate workflow, monitor deadlines and assist with matter management.

Required profile

• Previous experience as a Legal Secretary or in a similar legal support role.
• Experience supporting litigation matters, including client billing and client service.
• Excellent organisational skills, attention to detail and ability to manage competing priorities in a busy environment.
• Strong communication skills and a proactive approach.

Required skills

• Document production and correspondence skills, including dictation.
• Elite 3E and/or iManage (desirable but not essential).

What we offer

• A close-knit team within a global law firm and a friendly, sociable office.
• Generous annual leave entitlement.
• Wellbeing Day and dedicated volunteering hours.
• Employee referral scheme and annual performance bonus.