Governance Administrator

About the role

Austal Defence Australia (ADA) is looking for a Governance Administrator to provide administrative and coordination support to the Governance forums that underpin the Strategic Shipbuilding Agreement. The role covers meeting facilitation, record keeping, minute taking, action tracking and keeping documentation compliant, accurate, accessible and up to date.

Key responsibilities

• Support the implementation and ongoing frameworks, policies and procedures
• Maintain governance registers, including policies, delegations, conflicts of interest and compliance obligations
• Coordinate governance and committee meetings, and prepare and distribute agendas, meeting papers and supporting documents
• Maintain governance records, databases and document management systems, retaining them in line with legislative and organisational requirements
• Work with forum members and SMEs to prepare reports, briefing papers and governance correspondence
• Maintain reporting calendars and support regular governance reports
• Provide administrative support to governance forums and working groups, and respond to enquiries from internal and Commonwealth stakeholders

Required profile

• Previous experience in an administrative, governance, compliance, legal or corporate support role
• Demonstrated experience coordinating meetings and preparing agendas and minutes
• Strong understanding of document and record management practices
• Excellent written and verbal communication skills
• Experience producing professional reports, proposals and presentations
• Eligibility for a Defence Security Clearance

Required skills

• High-level proficiency in Microsoft 365 applications
• Use of mail merge for mass communications and templates for brand consistency

What we offer

• Competitive compensation and benefits package
• Professional development and training opportunities
• A supportive and dynamic work environment
• Career advancement opportunities