Faculty Services Officer – University Faculty of Science

About the role

The Faculty Services Officer provides day‑to‑day operational and administrative support to the Faculty of Science at UNSW. Working within the Faculty Services team, the role acts as a key liaison between academic staff, Faculty units and central service teams, ensuring smooth and compliant service delivery.

Key responsibilities

• Deliver high‑level administrative support to the Dean’s Unit and other nominated teams.
• Maintain effective communication channels with shared service teams, prioritising urgent and sensitive requests.
• Review and process finance administration tasks such as purchasing, travel, credit‑card reconciliation, expense reimbursements and billing.
• Conduct budget and compliance checks against relevant finance projects.
• Provide specialist advice on administrative guidelines, processes and activities.
• Maintain accurate records across digital platforms, including shared drives and databases.
• Draft agendas, minutes, correspondence, briefing notes and guidelines for committees and meetings.
• Respond to in‑person, online and email enquiries from internal and external stakeholders.

Required profile

• Experience in administrative and operational support within a university or similar environment.
• Ability to manage finance‑related requests, procurement and travel coordination.
• Strong communication skills and attention to detail.
• Proactive approach to stakeholder engagement and process improvement.

Required skills

What we offer

• Level 5 position with an annual salary range of $92,265 – $104,401.
• 17% superannuation contribution and leave loading.
• Fixed‑term 12‑month contract on the UNSW Kensington Campus.