Faculty Administration Officer

About the role

The Faculty of Arts at Macquarie University (Wallumattagal Campus, North Ryde) is looking for a Faculty Administration Officer to support the Faculty Executive Director and help shape the faculty's strategic priorities. Reporting to the Faculty Executive Director, the role suits an organised, proactive administrator who enjoys variety and takes pride in high-quality service.

Key responsibilities

• Provide general administrative support to the Faculty leadership team and deliver executive assistance to the Faculty Executive Director, including diary management, logistics, meeting preparation, travel arrangements and briefing materials.
• Coordinate Faculty committees, including scheduling, agenda preparation, minute-taking and follow-up of action items.
• Organise on-site and off-site meetings, including room bookings, catering, transport and event logistics.
• Update and maintain Faculty websites and administrative systems.
• Receive, triage and act on enquiries relating to the Faculty's activities, and provide coordination and administration for Faculty events.
• Assist with administrative services as required and contribute to the review and improvement of administrative processes.
• Work in accordance with EEO, WHS and relevant professional standards.

Required profile

• Degree in Business Administration and/or equivalent relevant experience.
• Demonstrated experience delivering high-quality administrative and/or executive assistance in a complex organisation (higher education experience desirable), including assisting senior staff.
• Proven ability to coordinate multiple activities and priorities with minimal supervision and to meet tight deadlines.
• High-quality customer service experience and clear communication with a diverse range of stakeholders.
• Excellent written communication, able to draft agendas, minutes and reports for a senior executive audience.
• Demonstrated knowledge of finance and budgeting principles, including budget administration, data interpretation and use of financial systems.
• Full unrestricted working rights in Australia; a police check is required.

Required skills

• Intermediate computer skills, including Microsoft Office and database management systems.
• Experience developing and implementing administrative process improvements.

What we offer

• Salary package from $102,136 per annum (HEW 6), plus 17% superannuation and annual leave loading.
• Subsidised onsite parking, flexible working options and training and professional development.
• Onsite childcare, vacation care, discounted health insurance, onsite GP, imaging and physio clinics, and a Sport & Aquatic Centre membership.
• Employee Assistance Program.

To apply, submit an online application with a CV and a cover letter explaining how your experience meets the selection criteria. Applications close on 1 November 2026.