Executive Secretary

About the role

The Executive Secretary will provide high‑level administrative and secretarial support to the Clinical Director and the management team of the Kimberley Mental Health & Drug Service. This is a fixed‑term position covering parental leave until May 2027, with the possibility of extensions. The role is based in the Kimberley region and operates within the WA Health framework.

Key responsibilities

• Manage correspondence, schedule meetings and maintain calendars for senior staff.
• Prepare, edit and file reports, presentations and other documentation.
• Maintain accurate records and filing systems in line with WA Health policies.
• Coordinate travel arrangements, procurement and logistics for the team.
• Liaise with internal departments and external stakeholders while ensuring confidentiality.
• Support the preparation of management reports and performance data.

Required profile

• Relevant experience as an administrative specialist or executive secretary.
• Eligibility to work in Australia (citizen, permanent resident or appropriate visa).
• Willingness to undergo criminal record, integrity and working‑with‑children checks.
• Ability to complete a pre‑employment health assessment.
• Strong organisational skills and attention to detail.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, Outlook, PowerPoint).

What we offer

• Fixed‑term contract until 02/05/2027 with potential extensions.
• Salary range $83,842 – $90,832 per annum plus 12% superannuation.
• Opportunity to work in a culturally diverse region serving Aboriginal communities.
• Professional development within the WA Health system.