Executive & Personal Assistant

About the role

A growing fitness and wellness business with multiple locations across Brisbane is looking for a highly organised and proactive Executive & Personal Assistant. As the business expands with new locations, the role supports the business owners across both business operations and personal commitments, offering a varied, hands-on position with genuine autonomy.

Key responsibilities

• Manage calendars, appointments and email correspondence.
• Monitor business inboxes and Instagram enquiries, ensuring timely responses and follow-up.
• Coordinate invoices, prepare payments for approval and maintain insurance documentation.
• Support staff and instructor onboarding, including following up outstanding paperwork.
• Track deadlines, manage task lists and ensure important actions are completed.
• Co-ordinate household services such as cleaners, dog walkers and maintenance providers.
• Assist with local errands, post office collections and general personal administration.
• Provide administrative support across multiple business locations and new ventures.

Required profile

• Ideally previous experience as an Executive Assistant, Personal Assistant, Office Manager or similar.
• Experience supporting business owners, founders or senior executives.
• Confidence managing both professional and personal responsibilities.
• Proactive approach, able to anticipate needs and work independently.
• High level of discretion and understanding of confidentiality.

Required skills

• Exceptional organisation and time management skills.
• Strong communication skills and confidence to follow up outstanding tasks.
• Hands-on attitude and willingness to get involved wherever needed.

What we offer

• Full-time, permanent position based in Brisbane.
• Salary package reflective of experience.
• The chance to work closely with business owners in a growing organisation.
• A varied role with genuine autonomy and ownership.