Executive Assistant to the Commissioner, Corrections Victoria

About the role

The Department of Justice and Community Safety is seeking an Executive Assistant to provide high-level, confidential executive and administrative support to the Commissioner of Corrections Victoria. The role sits within the Office of the Commissioner, who reports to the Secretary and is responsible for the leadership, operation and risk management of the Victorian adult corrections system. It is an ongoing, full-time opportunity.

Key responsibilities

• Provide high-level confidential, secretarial, executive and administrative support to the Commissioner on sensitive and complex matters.
• Manage the Commissioner's diary, including scheduling and coordinating meetings and appointments, attending conferences and arranging travel.
• Handle enquiries into the Commissioner's office in collaboration with Strategic Advisors and other staff, liaising with ministerial and executive staff across government portfolios.
• Manage complex diary matters, correspondence, briefings, records, meetings and stakeholder enquiries.
• Exercise sound judgement and discretion across sensitive operational, policy, staffing and correctional management matters.

Required profile

• Demonstrated extensive experience providing high-level executive and administrative support to senior executives or agency heads in a complex, fast-paced environment.
• Ability to judge executive priorities under tight, conflicting deadlines with limited supervision.
• No mandatory qualifications; experience supporting senior executives and relevant business administration credentials are desirable.

Required skills

• High-level use of electronic document and workflow management systems such as TRIM and EBC for confidential briefings, executive correspondence and records retrieval.
• Processing of invoices and financial transactions using financial management systems such as Oracle is desirable.

Applications are made through the online application form with a resume and covering letter; attachments can be uploaded in .doc.docx.pdf.txt or .rtf. Pre-employment checks, which may include a criminal history check and misconduct screening, are required. The advertised salary is VPS 4, $100,894-$114,476 plus superannuation.