Executive Assistant to the CEO, COO and Head of People

About the role

CBRE is looking for an Executive Assistant to support its CEO, COO and People Director for Pacific, based in Sydney CBD. The role goes beyond diary management: it helps shape how a leadership team operates, keeping priorities moving, leadership forums running smoothly and critical activities delivered with professionalism and discretion. You will work closely with senior leaders across Australia, New Zealand and offshore teams.

Key responsibilities

• Provide executive support across calendar management, governance, travel, events and operational coordination.
• Manage complex executive calendars, meetings and travel arrangements.
• Coordinate Executive Committee and leadership meetings, including agendas, papers, minutes and actions.
• Prepare presentations, briefing packs, correspondence and executive-ready documentation.
• Process expenses, reconciliations, invoices and approvals accurately and on time.
• Coordinate leadership events, conferences and major Pacific initiatives, including Circle of Excellence activities.
• Build relationships across leaders, stakeholders, EAs and service teams.
• Identify ways to streamline administration using Microsoft 365, automation and approved AI tools.
• Drive tasks through CBRE's matrixed organisation and ensure follow-through on actions.

Required profile

• Experience supporting multiple senior executives or C-suite leaders.
• Strong diary, travel, meeting and stakeholder management capability.
• Excellent judgement and discretion with sensitive information.
• Proactive, organised and solutions-focused; comfortable working independently with changing priorities.

Required skills

• Advanced Microsoft 365 skills across Outlook, Teams, Word, PowerPoint and Excel.