Executive Assistant to GM – Research & Development (Part‑time)

About the role

Dairy Australia is seeking a highly organised Executive Assistant to support the General Manager of Research & Development. This 12‑month fixed‑term, part‑time position will place you at the centre of a fast‑moving, insight‑driven environment, helping the team stay on track and delivering real outcomes for Australia’s dairy industry.

Key responsibilities

• Provide proactive executive and administrative support to the GM, including diary, travel and correspondence management.
• Coordinate meetings end‑to‑end – scheduling, logistics, material preparation and minute taking.
• Prepare, format and edit high‑quality reports, presentations and business documents.
• Anticipate priorities and supply briefing materials for strategic discussions.
• Support team operations through travel bookings, day‑to‑day administration and finance record‑keeping.
• Maintain accurate records across systems, including Salesforce.
• Assist with planning and delivery of events, workshops and stakeholder sessions.
• Collaborate with other Executive Assistants to ensure seamless support and drive process improvements.

Required profile

• Proven experience as an Executive Assistant, Team Coordinator or similar role supporting senior leaders.
• Strong interpersonal skills and the ability to work with a broad range of stakeholders, including technical and research‑focused teams.
• Highly organised, proactive and able to maintain a calm, approachable presence in a fast‑paced environment.

Required skills

• Salesforce