Executive Assistant to Global CEO

About the role

A global B2B financial technology platform operating across Australia, the US and Southeast Asia is looking for an Executive Assistant / Chief of Staff to act as the primary strategic and operational right hand to its Global CEO. The role goes beyond administrative gatekeeping: it drives executive accountability, oversees monthly Board reporting cycles and ensures smooth execution across international offices. It is based in Sydney CBD, with five days in the office initially.

Key responsibilities

• Manage monthly and quarterly consolidation, drafting, formatting and delivery of Board and Committee papers, and set tracking systems so Board packs are finalised on schedule
• Attend Board and executive meetings, write concise minutes and track action items
• Act as an operational proxy for the CEO, following up on tasks across global business heads and implementing digital task management tools, checklists and standardised workflows
• Turn complex operational metrics into clear executive briefs
• Manage diaries across multiple time zones, coordinate international and domestic travel and handle expense reconciliations
• Prepare executive documentation, investor presentations and external communications

Required profile

• 5+ years supporting C-level executives in fast-paced environments (Fintech, Technology, Private Equity or Banking preferred)
• Proven experience drafting and managing Board and executive committee meeting packs
• High emotional intelligence, able to hold senior leaders accountable while remaining constructive
• Calm, solution-focused approach under pressure, with proactive initiative

Required skills

• MS Word and PowerPoint, with attention to executive-grade accuracy and consistency
• Digital project and task management tools such as Asana, Monday.com or Trello

The role requires five days a week in the office in Sydney CBD for the first six months. Applications are handled confidentially via a recruiter; candidates send a CV and a short cover letter, and must show proof of Australian legal right to work before an interview.