Executive Assistant to Founder

About the role

This permanent position supports the Founder of a boutique professional services firm located in Sydney CBD. The role is urgent, replacing an EA who is moving overseas, and offers the chance to work closely with senior leadership and high‑profile clients.

Key responsibilities

• Manage the Founder’s calendar, schedule meetings, and prepare supporting documents while safeguarding confidential information.
• Handle inbound calls and emails, draft briefs, memos, and presentations, and keep directors informed of priority matters.
• Oversee daily office operations, act as the primary contact for maintenance, manage vendor relationships, negotiate contracts, and ensure timely invoicing and payments.
• Maintain organized filing systems, process billing and debtor tasks, and assist in developing company policies and procedures.
• Coordinate domestic and international travel arrangements and ensure accurate expense reporting.
• Maintain CRM records, support visiting clients, organise client and staff events, and assist the Family Office division.
• Provide general administrative support to directors and the wider team as needed, including ASIC/ATO compliance.

Required profile

• 3‑5 years of experience as an Executive Assistant or Personal Assistant.
• Preferably exposure to legal or tax environments.
• Strong communication and organisational abilities.
• Willingness to work five days on‑site in the office.
• Flexible and adaptable mindset.

Required skills

What we offer

• Opportunity to join a growing professional services firm.
• On‑site work with one day remote after probation.
• Exposure to high‑profile clients and a strong team environment.
• Prime Sydney CBD location.
• Salary range $110,000‑$120,000 plus superannuation.