Executive Assistant to CEO

About the role

A recruitment partner is seeking an experienced Executive Assistant to provide high-level, 1:1 support to the CEO of a global financial services firm. The role combines senior executive support, project coordination and business partnering, and is based in Sydney CBD.

Key responsibilities

• Provide high-level, 1:1 support to the CEO, including complex diary and email management, prioritising competing demands and managing critical deadlines.
• Coordinate complex domestic and international travel across APAC and other global destinations, including itineraries, accommodation, transfers and last-minute changes.
• Support key business projects by tracking timelines, coordinating deliverables and following up with stakeholders.
• Prepare board papers, reports, presentations and meeting materials, and coordinate actions and follow-ups.
• Build relationships with senior stakeholders and arrange visits for visiting executives.
• Provide additional support to other senior leaders as required.

Required profile

• Experienced, proactive and commercially minded Senior Executive Assistant with a strong track record supporting C-suite executives, ideally in investment banking, private capital, asset management or financial services.
• Excellent judgement, organisational skills and the ability to anticipate needs and act as a trusted business partner.
• Experience supporting senior executives across multiple time zones, coordinating complex international travel and handling highly confidential information.
• Ownership, autonomy and a solutions-focused approach in a fast-paced, global environment.

Required skills

• Confidence using technology, digital tools and AI to streamline workflows while maintaining accuracy, discretion and confidentiality.

What we offer

• Full-time, permanent role in Sydney CBD, with five days in the office as the standard arrangement.
• Flexibility to work from home when the CEO is also working remotely and in-person support is not required.