Executive Assistant to CEO

About the role

The company is a fast‑growing global B2B fintech platform operating in Australia, the US and Southeast Asia. It seeks a proactive Executive Assistant / Chief of Staff to act as the strategic and operational right‑hand to the Global CEO, driving board reporting and executive accountability.

Key responsibilities

• Manage end‑to‑end monthly and quarterly Board and Committee reporting cycles, including consolidation, drafting, formatting and delivery of high‑quality packs.
• Establish and maintain robust deadline tracking systems to collect inputs from cross‑functional leaders and ensure timely distribution of Board materials.
• Attend Board and executive leadership meetings, record concise minutes and drive post‑meeting action items across the business.
• Act as an operational proxy for the CEO, following up on tasks with global business heads and implementing digital task‑management tools and standardized workflows.
• Maintain complex, multi‑time‑zone diary management, coordinate international travel, logistics and expense reconciliation.

Required profile

• 5+ years supporting C‑level executives in fast‑paced corporate environments (Fintech, Technology, Private Equity or Banking preferred).
• Proven experience drafting, compiling and managing Board and Executive Committee meeting packs with meticulous attention to detail.
• High emotional intelligence, able to hold senior leaders accountable while remaining constructive and resilient under pressure.

Required skills

• Advanced proficiency in Microsoft Word and PowerPoint for executive‑grade document production.
• Strong experience with modern digital project and task‑management software such as Asana, Monday.com or Trello.