Executive Assistant to APAC Managing Director

About the role

This is a high‑visibility Executive Assistant position supporting the APAC Managing Director of a leading professional services organisation in Melbourne CBD. The role is fast‑paced, spanning multiple markets and time zones, and involves extensive international travel coordination.

Key responsibilities

• Own and manage a complex calendar across APAC and global time zones.
• Coordinate regional leadership meetings, global forums and stakeholder touchpoints.
• Prepare briefings, presentations, agendas and follow‑up actions for the Managing Director.
• Proactively triage the Managing Director’s inbox and escalate priorities.
• Arrange extensive international travel, itineraries and logistics for market visits.
• Draft and coordinate communications on behalf of the Managing Director.
• Organise leadership off‑sites, town halls and regional town‑hall meetings, handling venues, travel, budgets and logistics.
• Process expenses, support travel approvals and reporting.
• Collaborate with a dedicated administrator to deliver regional projects and meetings.

Required profile

• Experienced Executive Assistant with a track record supporting senior leaders such as Managing Directors, CEOs or Partners.
• Background in professional services or a similarly complex corporate environment.
• Demonstrated ability to manage demanding calendars across multiple countries and time zones.
• Exceptional organisational skills and proactive anticipation of executive needs.

Required skills

• Advanced calendar and inbox management.
• Complex international travel coordination.
• Preparation of high‑level presentations and briefing materials.
• Expense processing and travel approval workflows.

What we offer

• Competitive salary package of $120,000‑$130,000 plus superannuation.
• Opportunity to work closely with senior regional leadership in a dynamic, global environment.
• Supportive team with a dedicated administrator to share workload.