Executive Assistant - Specialist Tax Law, Sydney CBD

About the role

An established boutique professional services firm is seeking an experienced Executive Assistant to support its Co-Founder, who leads the specialist tax law division. This is a genuine 1:1 EA position based in the Sydney CBD, offering close working contact with a highly regarded tax lawyer and exposure to complex client matters.

Key responsibilities

• Legal administration: prepare and maintain legal files, coordinate documentation, manage client compliance requests and follow up on outstanding paperwork.
• Document preparation: draft correspondence and prepare briefs, presentations, memos and other legal and business documents.
• Stakeholder liaison: build professional relationships with clients, colleagues and external parties while handling confidential information discreetly.
• Diary and inbox management: oversee a busy schedule, coordinate meetings, prioritise correspondence and ensure important matters are actioned.
• Travel coordination: manage domestic and international travel, including flights, accommodation and detailed itineraries.
• Client onboarding: assist with costs agreements, conflict checks, client documentation and onboarding across internal systems.
• Anticipate the executive's needs, manage competing priorities and work alongside the wider EA and administration team.

Required profile

• Previous EA experience in a law firm is essential, ideally in a boutique, mid-tier or larger practice.
• 3-6 years of executive support experience, preferably to a Partner, Principal or senior legal professional.
• Familiarity with legal documentation, client correspondence, matter files and compliance processes.
• Attention to detail, accuracy, a proactive and accountable approach, and the ability to work independently.
• Strong written and verbal communication, sound judgement and discretion.

Required skills

• Advanced Microsoft Office skills and quick learning of new systems.
• Ability to manage competing priorities while maintaining high standards.

The recruiter, Gioia Spano, handles applications and responds to candidates moving to the next stage.