Executive Assistant – Senior Executive Service (APS 6)

About the role

The Australian Submarine Agency is seeking an experienced Executive Assistant to support senior SES Band 3 officers across multiple divisions. This fast‑paced position involves managing office operations, coordinating high‑level meetings, and ensuring seamless administrative support for a historic nuclear‑submarine program.

Key responsibilities

• Manage the senior executive’s diary, meeting arrangements and front‑of‑office functions.
• Monitor and triage executive inboxes, maintain up‑to‑date contact lists.
• Prepare meeting packs, track correspondence and clearance documents.
• Arrange domestic and international travel in line with Defence travel policy, including bookings and expense acquittals.
• Perform procurement, budget reconciliation and financial delegate duties for the senior executive office.
• Provide high‑level liaison with internal and external stakeholders.
• Develop and implement business‑improvement initiatives to streamline workflows.
• Supervise and mentor junior executive assistants (APS 4 & APS 5).

Required profile

• Highly experienced, enthusiastic and organised professional.
• Excellent people skills with the ability to anticipate senior executive needs.
• Demonstrated flexibility, resilience and initiative in a high‑pressure environment.
• Collaborative mindset, able to work across multiple divisions (Strategy, Nuclear Submarine Delivery, Technical).

Required skills

What we offer

• Opportunity to contribute to a once‑in‑a‑lifetime national defence program.
• Inclusive culture that values respect, collaboration, safety and security.
• Professional development and mentorship opportunities within a dynamic government agency.