Executive Assistant (Part-Time, Fixed Term)

About the role

Griffith University is seeking an Executive Assistant for its ARC Centre of Excellence in Transforming Human Origins Research. The role supports the Director and contributes to the delivery of the Centre, which examines human origins using Indigenous, Global South and Western expertise. It is a fixed-term (7 years), 60% part-time position primarily based at Griffith University Brisbane South (Nathan); candidates may need to work across other campus locations.

Key responsibilities

• Provide high-level executive support to the Director, including diary management, domestic and international travel coordination, accommodation arrangements and related financial administration.
• Manage day-to-day administrative operations, including information flow, correspondence, financial and HR processes, and the coordination of enquiries and actions.
• Build and maintain relationships with internal and external stakeholders and support the achievement of Centre objectives.
• Deliver secretariat support to committees and working groups: coordinate agendas, prepare documentation, record minutes and track actions.
• Coordinate Centre events, workshops, conferences and visitor programs.

Required profile

• Associate diploma qualification plus demonstrated experience in an executive support or advanced administrative role, or an equivalent combination of skills and experience.
• Demonstrated experience providing high-level executive support in a complex organisation, including diary management, travel coordination and correspondence management.
• Proven ability to coordinate administrative operations, including financial, HR and business systems, while keeping confidential information secure.
• Experience providing secretariat support to committees, boards or working groups, and coordinating events, workshops, conferences and stakeholder visits.
• Desirable: experience supporting research, higher education, government or grant-funded programs; understanding of governance, project coordination and stakeholder engagement; experience coordinating domestic and international collaborators, visitors or partners.

Required skills

• Exceptional organisational and time management skills, with attention to detail.
• Strong written and verbal communication skills.
• High level of proficiency in Microsoft 365 applications and ability to learn new systems quickly.

What we offer

• Fixed-term (7 years), 60% part-time position.
• FTE base salary of $82,415 - $92,456 per year, plus 17% superannuation; total FTE package $96,426 - $108,174 per year.
• Learning and development opportunities, salary packaging options and corporate health discounts.
• Generous leave entitlements including paid parental leave and leave loading.
• Educational staff assistance scheme.

Applications are made online with a covering letter and a full CV; applicants must have unrestricted working rights and visa sponsorship is not available. The closing date is Thursday, 19 November 2026.