Executive Assistant & Office Manager

About the role

SCOR, a global reinsurer, is looking for an Executive Assistant & Office Manager who will ensure smooth daily office operations and provide administrative and logistical support. The role covers facilities, vendor relationships, event coordination and general administrative services in line with corporate standards and procedures.

Key responsibilities

• Operational oversight: lead and coordinate daily business operations, develop and improve workflows, and report regularly to the N+1 on performance and risks.
• Procurement: oversee vendor selection, contract negotiation and purchasing in line with the Group Procurement Policy, and report possible breaches to the N+1.
• Compliance: help roll out third-party risk management and outsourcing controls, and ensure compliance with Group standards and ESG principles.
• Facilities: oversee maintenance, security and efficiency of company facilities, manage relationships with landlords and service providers, and lead space planning and renovation projects while complying with health, safety and environmental regulations.
• Business continuity: work with the regional BCP coordinator on disaster recovery plans, support the Business Resilience team with business impact analysis, and conduct risk assessments.
• Office security: develop physical security policies, manage access control, surveillance and security vendors, and handle security incidents.
• Travel and expense: ensure adherence to the Global Travel & Expense Policy, support travel reporting and green reporting.
• Administrative support: support site management and executives with documentation, travel arrangements and correspondence, keeping sensitive information confidential.

Required profile

• At least 3 to 5 years of experience as an office manager, operations coordinator or executive assistant.
• Proven ability to manage multiple priorities with professionalism and discretion.
• Service-oriented, proactive and collaborative, with strong problem-solving and coordination skills across HR, IT, Finance and Facilities.
• Able to work hands-on with a small team in a demanding environment.

Required skills

• Strong communication and interpersonal skills.
• Strong analytical skills.
• Flexibility and a willingness to learn and develop.