Executive Assistant & Office Manager

About the role

This is a high‑impact position at a fast‑scaling, private‑equity‑backed infrastructure business. You will work directly with the CEO and senior leadership team, providing executive support while overseeing day‑to‑day office operations.

Key responsibilities

• Manage complex calendars, travel arrangements and correspondence for the CEO and leadership team.
• Coordinate Board and committee meetings, including agendas, papers, minutes and action registers.
• Support interactions with private‑equity investors, lenders and advisors.
• Oversee office facilities, vendor relationships and procurement processes.
• Handle onboarding/off‑boarding, employment documentation and broader HR administration.
• Organise company events, off‑sites and culture initiatives.
• Process invoices, purchase orders and expense claims in partnership with finance.
• Maintain confidentiality and discretion with sensitive information.

Required profile

• Minimum 5 years of experience as an Executive Assistant, Office Manager or similar role.
• Proven experience supporting senior executives, ideally CEOs or Boards.
• Exceptional organisational and time‑management abilities.
• Professionalism, sound judgement and ability to handle confidential data.
• Proactive, service‑oriented mindset and ability to work independently in a fast‑paced environment.

Required skills

• Advanced Microsoft Office proficiency (Word, Excel, PowerPoint).

What we offer

• Broad, varied role with exposure across the entire business.
• Direct access to senior leadership and mentorship from the CEO.
• Opportunity to contribute to a high‑growth, PE‑backed infrastructure company.
• Collaborative, fast‑paced environment where contributions are highly visible.
• Melbourne CBD office location.