Executive Assistant / Office Manager

About the role

We are looking for a proactive Executive Assistant / Office Manager to support the Chairman and Managing Director of a fast‑paced, non‑bank lending organisation in Melbourne CBD. This senior, trusted position blends high‑level executive support with full responsibility for the smooth day‑to‑day operation of the office.

Key responsibilities

• Provide comprehensive support to the Chairman and Managing Director, managing complex diaries, meetings, agendas, and board materials.
• Draft and manage correspondence, presentations, and confidential documentation.
• Coordinate domestic and international travel, logistics, and investor communications.
• Oversee daily office operations, including suppliers, facilities, IT, onboarding, HR administration, budgets, invoicing, and procurement.
• Ensure compliance with health, safety, and workplace standards and organise internal meetings, events, and communications.

Required profile

• Minimum 5 years’ experience as a senior Executive Assistant or Office Manager, preferably in financial services, lending, or professional services.
• Highly organised with the ability to manage multiple priorities in a fast‑paced environment.
• Professional, discreet, and trusted with strong judgment and integrity.
• Confident engaging with senior stakeholders and external partners.

Required skills

• Advanced proficiency in Microsoft Outlook
• Advanced proficiency in Microsoft Word
• Advanced proficiency in Microsoft Excel
• Advanced proficiency in Microsoft PowerPoint
• Advanced proficiency in Microsoft Teams

What we offer

• Melbourne CBD location with flexible working arrangements.
• Exposure to senior decision‑making and corporate operations.
• A collaborative, professional, and high‑performing environment.