Executive Assistant & Office Coordinator

About the role

Compass is looking for a proactive Executive Assistant & Office Coordinator to support its senior leadership team and keep the Sydney office running smoothly. This part‑time, onsite position offers the chance to work in a fast‑growing education‑technology scale‑up and make a tangible impact on daily operations.

Key responsibilities

• Provide calendar management, meeting scheduling and day‑to‑day administrative support for senior leaders.
• Prepare documents, presentations and basic reports; take meeting notes and follow up on actions.
• Arrange travel, process expense claims and manage incoming requests.
• Act as the first point of contact for visitors, building management and general office queries.
• Maintain office supplies, kitchen areas, meeting rooms and coordinate couriers, deliveries and mail.
• Monitor company car registers and organise staff gifts, awards and stakeholder thank‑you items.
• Support internal events, team activities and office initiatives, including catering and logistics.
• Collaborate with the People & Talent team on culture and in‑office experience projects.

Required profile

• 2–3 years of experience in an administrative or coordination role, preferably supporting senior stakeholders.
• Proactive, organised and able to anticipate needs and follow through reliably.
• Excellent written and verbal communication skills.

Required skills