Executive Assistant

About the role

Stanton Hillier Parker (SHP), a specialist property advisory firm covering valuation, advisory, asset management, property management, research and consultancy, is seeking an experienced Executive Assistant in Sydney to support its Founder & Managing Partner. The role provides executive, administrative and operational support across client engagement, transactions, business development and strategic initiatives, in a fast-paced environment requiring discretion.

Key responsibilities

• Manage complex calendars, meetings, travel arrangements and executive correspondence
• Act as key point of contact for internal and external stakeholders
• Prepare reports, presentations, submissions, Information Memoranda and business documentation
• Coordinate meetings, agendas, minutes and follow-up actions
• Support sales, leasing and transaction processes through document preparation and workflow coordination
• Maintain CRM records, reporting dashboards and deal tracking registers
• Assist with business development, proposals and client relationship management
• Support invoicing, reporting, expenses and general operations
• Coordinate cross-functional projects and maintain confidentiality

Required profile

• At least 5 years supporting C-suite executives, founders, partners or senior leaders
• Previous experience in property, real estate, professional services or a related industry
• Ability to manage competing priorities in a fast-paced environment
• Strong organisational, time management and stakeholder management skills
• High attention to detail, discretion and integrity with confidential information
• Chinese (Mandarin and/or Cantonese) highly regarded

Required skills

• Business writing, presentation preparation and document management
• Advanced Microsoft Office
• Confidence with CRM and business systems

What we offer

• Employee Assistance Program for you and your immediate family
• Paid gender-neutral leave for new parents, birthday, volunteer and milestone leave
• Learning and development allowance
• Discounted gym membership and company-sponsored sporting and fundraising events
• Quarterly team socials, biannual volunteer days and annual Tennis Month
• Awards and recognition with cash prizes