Executive Assistant

About the role

The Office of the Deputy Vice-Chancellor (Research) at the University of Western Australia is recruiting a full-time Executive Assistant to support senior members of the Research Executive Team. The role covers executive operations, stakeholder engagement and strategic administrative work across the university's research portfolio, with a base salary of $99,040 to $104,669 per year plus 17% superannuation.

Key responsibilities

• Support senior executives with complex diary management, correspondence, travel coordination and stakeholder engagement.
• Coordinate meetings, committees and events, including agenda preparation, minute taking, action tracking, logistics and governance support.
• Contribute to the smooth running of the Research Portfolio through financial administration, workflow coordination and process improvement.
• Prepare briefing papers, reports and presentations.

Required profile

• Demonstrated experience as an executive assistant, executive support officer or senior administrative support staff in a complex organisation.
• Experience preparing professional correspondence, reports, presentations, meeting documentation and executive briefings.
• Proven ability to coordinate committees and meetings, including agenda preparation, minute taking and follow-up of actions.
• Strong organisational skills, able to manage competing priorities, coordinate multiple stakeholders and meet tight deadlines.
• Well-developed interpersonal, problem-solving and digital skills, able to work independently, exercise discretion and build effective working relationships.

What we offer

• Flexible working options.
• Paid leave including parental leave.
• Up to 17% employer-paid superannuation and salary packaging.
• Incremental progression after 12 months of continuous service.
• Up to 25% discount on eligible UWA full-fee courses, discounted health insurance and an Employee Assistance Program.

Candidates must apply online through the advertised application link; the closing date is 4 November 2026. Only applicants with the right to work in Australia are eligible, and unsolicited agency applications are not accepted.