Executive Assistant

About the role

Rennie Advisory, a multi-disciplinary advisory firm focused on sustainable, net-zero transitions, is looking for an experienced Executive Assistant to support its Executive Directors and senior leaders. The role sits within Business Operations and requires strong organisation, judgement and the ability to anticipate what is needed, acting as a trusted point of coordination between leaders, clients and teams.

Key responsibilities

• Provide high-level support to Executive Directors, including complex diary management, meeting coordination, correspondence, document preparation and managing competing priorities.
• Manage complex, changing calendars, resolve scheduling conflicts and prepare leaders for meetings and deadlines.
• Coordinate domestic and international travel, including flights, accommodation, transfers and itineraries.
• Organise internal and external meetings, prepare agendas and supporting materials, and follow up on actions.
• Act as a responsive point of contact for clients, senior stakeholders and colleagues.
• Prepare and coordinate correspondence, reports, presentations and other materials.
• Support the organisation of information, correspondence and records, and provide broader administrative and project support to senior leaders.

Required profile

• Approximately four years or more of experience as an Executive Assistant or in a similar role, ideally in professional services such as consulting, accounting, legal or engineering.
• Proven experience managing complex executive diaries, domestic and international travel, information flow and competing priorities.
• Strong understanding of how a professional services environment operates, with responsiveness, discretion and client service.
• Ability to work independently, maintain confidentiality and exercise sound judgement on sensitive matters.
• Excellent written and verbal communication, initiative and a proactive, collaborative approach.

Required skills

• Advanced proficiency in Microsoft Office 365, particularly Outlook, Word and PowerPoint.
• Exceptional organisational skills, attention to detail and ability to manage multiple priorities and deadlines.

What we offer

• Flexibility options and career progression.
• Diverse and inclusive work practices.
• Paid parental leave.
• Financial study assistance and study leave, plus professional learning and development opportunities.
• Employee referral incentives, external employee counselling and regular social events.