Team Assistant

About the role

The Legal, Governance and Regulatory division of APA is seeking a Team Assistant to provide administrative support to its Leadership Team. Supporting five General Managers, including the Company Secretary, the role is highly operational and fast paced, involving a high volume of administrative tasks managed accurately and efficiently. It suits someone who enjoys being organised, managing competing priorities and keeping things running smoothly behind the scenes.

Key responsibilities

• Manage calendars, meetings and travel arrangements for the General Managers.
• Process purchase orders, invoices and expense claims, including receipting.
• Coordinate periodic team events and offsites.
• Maintain accurate records, systems and documentation.
• Support onboarding of new team members and assist with company secretariat administration.
• Work with the broader Team Assistant community and provide leave coverage when required.

Required profile

• Demonstrated experience in an administrative support role within a corporate environment.
• Experience supporting multiple leaders and managing competing priorities.
• Experience processing purchase orders, invoices and expense claims.
• Experience using finance, ERP or workflow systems to support day-to-day operations; Workday experience is highly regarded.
• Eligibility to work in Australia; candidates are subject to background vetting (including police checks).

Required skills

• Intermediate Microsoft 365 skills, particularly Outlook, Teams, Word and PowerPoint.
• Strong organisational and time management skills.
• Ability to manage competing priorities in a fast-paced environment.
• Strong communication and stakeholder management skills.

What we offer

• Targeted career development programs.
• Competitive remuneration and employee benefits.
• Flexible working arrangements and wellbeing initiatives.
• Inclusive parental leave policy offering 18 weeks of leave, including superannuation.