Executive Assistant

About the role

Join Pax8 in Sydney as an Executive Assistant, providing high‑level support to senior leaders. You will be the trusted partner who ensures executive effectiveness, operational excellence, and smooth business operations within a leading cloud technology marketplace.

Key responsibilities

• Manage complex executive calendars, coordinate meetings, appointments and strategic leadership activities.
• Arrange domestic and international travel, creating detailed itineraries and handling last‑minute changes.
• Prioritise and manage executive inboxes, draft professional communications and maintain strong communication flow with internal and external stakeholders.
• Coordinate expense management, reimbursements and other administrative tasks while ensuring compliance with company policies.
• Prepare agendas, briefings, presentations, reports and other executive‑facing documents.
• Support meeting logistics, capture actions and decisions, and assist with executive events and leadership gatherings.

Required profile

• Proactive and highly organised with the ability to anticipate scheduling challenges.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to handle confidential information.
• Ability to work across global teams and support leaders in fast‑moving, technology‑driven environments.

Required skills