Executive Assistant

About the role

James Cook University is seeking a highly organised Executive Assistant to support a senior University Executive. The role ensures effective leadership, governance integrity, and the delivery of strategic and operational priorities across the Services Division.

Key responsibilities

• Manage complex executive schedules and coordinate meetings, travel, and events.
• Prepare high‑quality briefings, correspondence, reports and recommendations.
• Support governance processes, including agenda setting, paper preparation and action monitoring.
• Assist with key projects and initiatives, ensuring deadlines are met and stakeholders are informed.
• Maintain confidential records and exercise sound judgement in handling sensitive matters.

Required profile

• Proven experience providing high‑level support to senior leaders with autonomy and discretion.
• Strong ability to manage competing priorities, complex workflows and governance commitments.
• Excellent written and verbal communication skills, capable of producing executive‑level documents.
• Demonstrated relationship‑building skills with senior stakeholders and a trusted liaison approach.
• Analytical, problem‑solving and continuous‑improvement mindset.

Required skills

What we offer

• Full‑time, permanent position (36.25 hrs/week).
• Salary range HEWL 6: AU$90,821 – AU$98,369 per annum plus up to 17 % superannuation.
• Flexible and supportive working environment with a tropical lifestyle.
• Opportunities for professional development within a leading higher‑education institution.