Executive Assistant

About the role

The Executive Assistant will support the SVP, APAC, based in Melbourne, providing high‑level administrative assistance across correspondence, communications, records, travel, meetings and appointments. This role demands proactive organisation, confidentiality and the ability to interact with internal and external stakeholders.

Key responsibilities

• Assist in client liaison and management responsibilities.
• Support event management planning and implementation.
• Prepare correspondence, sales presentations, financial reports and other documents as required.
• Pro‑actively manage expense recording, diary, travel arrangements and company governance matters.
• Liaise with colleagues across business units and handle corporate administration tasks.
• Follow up requests for information, action and feedback.
• Maintain professional office procedures.
• Update Work‑in‑Progress reports and CRM on a weekly basis.
• Manage and respond to internal (including global) information requests.

Required profile

• 4‑5 years of experience in a corporate executive assistant role.
• Advanced PC skills with a strong emphasis on confidentiality.
• Excellent verbal and written communication.
• Strong organisational, detail‑oriented and time‑management abilities.
• Professional interaction with government bodies and corporate clients.
• Initiative, decision‑making capability and ability to work under pressure, prioritise and multitask.
• Experience with AI tools and online database management is valuable but not essential.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Adobe Photoshop.
• Adobe InDesign.
• AI tools (e.g., generative AI assistants).
• CRM/online database management.