Executive Assistant – Complex Liabilities Insurance & Regulation

About the role

An exciting opportunity exists within the Complex Liabilities Insurance and Regulation team to support a Partner and senior fee earners in the Aged Care and Human Services practice. The role involves high‑level administrative support, coordination of legal documents, and collaboration with other legal executive assistants.

Key responsibilities

• Comprehensive email and diary management, including scheduling meetings and travel arrangements.
• Liaising with clients, barristers, and internal/external stakeholders.
• Preparing court books, briefs, and drafting court documents for filing.
• Filing court documents promptly and maintaining client contact information.
• Managing high‑volume files, including electronic filing within AML/CTF regulatory frameworks.
• Coordinating monthly billing, expenditure reconciliation, and financial reporting using Elite and other software.

Required profile

• At least 2+ years of legal secretarial experience (litigation experience preferred).
• Excellent prioritisation, organisational skills and resilience.
• Self‑motivated, collaborative team player able to work under pressure.
• Strong understanding of MS Office applications.

Required skills

• MS Office suite proficiency.
• Experience with Elite legal practice management software.