Executive Assistant and Administration Coordinator (AO4)

About the role

The Northern Territory Government is seeking organised and adaptable professionals to provide executive assistance and administration coordination across multiple agencies. This role supports leaders and teams by managing priorities, information flow, and stakeholder relationships.

Key responsibilities

• Coordinate diaries, calendars and meeting arrangements for senior staff.
• Prepare correspondence, documents and reports, ensuring accuracy and timeliness.
• Manage records, office supplies and general administrative processes.
• Engage with internal and external stakeholders to facilitate smooth operations.

Required profile

• Excellent organisation, time‑management and attention to detail.
• Strong written and verbal communication with a professional and discreet approach.
• Ability to build positive working relationships and solve problems practically.
• Confidence using contemporary business systems and digital technologies.

Required skills

• Proficiency with Microsoft Office applications.
• Experience in executive administration, diary management and stakeholder engagement.

What we offer

• Six weeks annual leave plus three additional Christmas leave days.
• Learning, development and career progression opportunities.
• Flexible working arrangements where operationally appropriate.
• Opportunity to work across diverse agencies and communities throughout the Northern Territory.