Executive Administrative Officer

About the role

Australian Christian College Victoria (ACC Victoria) is looking for an Executive Administrative Officer to provide high-level executive support to the Executive Principal and act as the strategic operational person for the Office of the EP, and sometimes the State Executive Officer. The role covers executive communications and scheduling, and leads the implementation of whole-of-college oversight for Risk, Governance and Regulatory Compliance, while acting as the designated Privacy Officer across all ACC Victoria multi-site schools. It is a full-time position.

Key responsibilities

• Manage the Executive Principal's calendar, meetings, appointments and event attendance, and triage requests and invitations
• Prepare meeting briefs, record and distribute minutes, and track action items after Executive leadership meetings
• Manage executive facility bookings and coordinate college-wide executive events
• Maintain confidential records on the business of the Executive Principal and Executive Team
• Monitor the ACC Victoria Compliance Calendar and ensure regulatory and reporting deadlines are met, including external obligations such as the Department of Education, VRQA and Board requirements
• Represent ACC Victoria at Independent Schools Victoria (ISV) Risk and Compliance meetings and coordinate compliance actions and risk assessments across sites
• Help integrate risk and compliance oversight into the College's Strategic Planning
• Act as the main contact for privacy enquiries, complaints and statutory reporting, and maintain Privacy Policies, Procedures and Data Breach Response Plans
• Conduct privacy impact assessments for new vendors or processes, and deliver or coordinate privacy and data-handling training for staff
• Build strong professional relationships with school-based staff and communicate clearly and confidentially with internal and external stakeholders

Required profile

• Demonstrated experience in executive administration, compliance management or governance oversight, preferably in the Prep-12 education sector
• High-level written, verbal and stakeholder communication skills with strong emotional intelligence
• Ability to work autonomously and cross-functionally
• Active involvement in their church and alignment with the ACC Code of Conduct and Christian ethos
• Current Working With Children Check (WWCC) clearance

Required skills

• Confident use of the Student Information System (Salesforce) as needed
• Familiarity with Australian educational compliance frameworks (VRQA, Commonwealth requirements) and privacy legislation