Document Controller

About the role

Wabtec's Digital Intelligence Signaling & Systems team is looking for a Document Controller for a full-time, permanent position in Banyo, Brisbane. The role manages, organises and controls documentation for engineering projects, working closely with engineering teams, project managers, clients and other stakeholders to deliver engineering documentation accurately and on time, and to improve company document processes. The team works three days in the office and two days from home.

Key responsibilities

• Oversee and manage documentation flow to meet project deadlines
• Develop an internal document control system and align it with customer requirements
• Maintain the project documentation lifecycle, including a document control register, hard-copy filing and archiving
• Manage workflows to collate, issue and receive documents, including comment sheets for document certification
• Ensure documents follow naming conventions, formats and requirements
• Train other users of the document control system and run workshops on document procedures
• Plan and record document submissions to and from clients, subcontractors and project office staff
• Interface with clients, designers and stakeholders to meet document control requirements
• Improve documentation processes and generate reports for Engineering, Commercial and Project Managers

Required profile

• 4-5+ years of experience in a document controller role
• Proven document control experience, preferably in a software engineering or related technical environment
• Certificate or training in project coordination or document controlling (desirable but not necessary)
• Background and criminal history check required for successful candidates

Required skills

• Highly proficient in Microsoft Office
• Experience with Aconex and other document management systems
• Strong communication, organisational and time management skills
• Attention to detail and accuracy

What we offer

• Training commensurate with experience
• Rewards and recognition program
• Birthday leave
• Discounted health insurance with Medibank
• Novated leasing options
• Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 500+ retailers
• Employee assistance program access