Divisional Secretary

About the role

Provide high‑level executive support to the General Manager and leadership team of Rio Tinto Iron Ore, ensuring priorities, people and commitments move smoothly in a fast‑paced Pilbara operation.

Key responsibilities

• Manage the General Manager’s complex calendar, schedule engagements and resolve conflicts.
• Coordinate meetings, leadership forums and workshops, handling agendas, papers, logistics and follow‑up actions.
• Arrange domestic site visits and international travel, preparing detailed itineraries and managing changes.
• Organise divisional events such as team days, service awards and end‑of‑year functions.
• Administer executive financial processes including purchase orders, invoices and corporate credit‑card reconciliations.

Required profile

• Demonstrated experience providing high‑level executive assistance to senior leaders in a complex, fast‑moving environment.
• Proven ability to anticipate priorities, manage competing demands and maintain confidentiality.
• Commitment to safety and ability to work effectively in a mining/operational setting.

Required skills

• Proficiency in Microsoft Outlook, Word and PowerPoint.

What we offer

• Permanent position with a competitive base salary and annual incentive program.
• Comprehensive medical benefits, private health insurance for employees and immediate family.
• Attractive share ownership plan and company‑provided insurance cover.
• Salary sacrifice and packaging options, career development and education assistance.
• Family‑friendly health and wellbeing support, generous leave entitlements and employee discounts.