Casual Administrative Assistant - Cardiology

About the role

A casual Administrative Assistant is needed for the Cardiology Team at St Vincent's Hospital in Fitzroy, working across the Heart Centre and the Cardiac Investigation Unit. The position suits someone who can work at short notice with flexible availability, with no weekend work available.

Key responsibilities

• Greet and assist visitors at reception in a professional, caring way, representing the team well to patients, their families and referring clinicians.
• Schedule ambulatory tests, Cath Lab and TOE lists, Pacemaker and DCR Clinics efficiently.
• Make sure referrals are received for all bookings from GPs, Registrars and Cardiologists.
• Schedule consultation clinics in the Heart Centre and CIU so Cardiologists run on time and follow-up appointments and investigations are booked.
• Carry out other duties as directed by the Office Manager.

Required profile

• 1 to 3 years of proven administrative assistant experience in the medical industry or elsewhere.
• Strong customer focus and ability to adapt to change in a dynamic environment with competing priorities.
• Nationally coordinated criminal history check, or willingness to obtain one.
• Willingness to complete mandatory vaccinations required by the hospital's duty of care.

Required skills

• Demonstrated computer skills with MS Word, MS Excel and MS Outlook.

What we offer

• Pay of $35-$38 per hour plus a 25% casual loading fee.
• Wellbeing initiatives, confidential employee counselling and the option to join Fitness Passport.
• Salary packaging to increase take-home pay.
• A workplace in Fitzroy close to public transport, cafes and car parks, with discounts and promotions through the Foundation.

Applicants must submit a cover letter and resume; shortlisting starts immediately and the closing date is 17 November 2026.