Assistant Facilities Manager

About the role

JLL is hiring an Assistant Facilities Manager to manage day-to-day facility operations and client activities for properties in NSW/ACT. The role is based on-site at one or two locations (Macquarie Park and Ingleburn DC), with periodic visits to other sites, and acts as the key point of contact for facility management. It covers site budgets, maintenance, equipment assets, contracted services, purchasing and CAFM/Corrigo request management.

Key responsibilities

• Supervise the Reception Team and deliver reception services to client expectations and SLAs
• Manage vendor procurement, review scopes of work, negotiate tenders, evaluate tenders, prepare contracts and coordinate the contractor management program
• Run preventive and planned maintenance, asset management and lifecycle forecasting, and complete reactive maintenance within agreed SLAs
• Plan and manage contracts within budget, ensure a safe working environment and compliance with fire, health and safety regulations
• Track work orders in Corrigo, verify and process vendor invoices, and close out JLL auditing findings on time
• Coordinate property inspections and risk management, including permits to work, SWMS and disaster recovery planning
• Support client relationships, record and act on feedback, and contribute to cost-saving initiatives
• Prepare monthly management and financial reports, including accruals and variance analysis, and assist with budgeting and recommitment
• Complete mandatory EOS training and build a supportive, high-performance team

Required profile

• Bachelor's degree in facilities management, building, business or a related field, or 2+ years' experience in facilities, property management, hospitality or a related field
• Experience in critical environments
• Valid driver's licence; travel is required

Required skills

• Knowledge of local occupational health and safety requirements and critical facilities
• Vendor management for specialised services
• Basic understanding of property systems such as computer room air conditioning, chillers, fire protection, mechanical and electrical systems and BMS
• Ability to interpret commercial contracts and strong budget management and financial analysis skills

What we offer

• Employee discounts on fitness, wellbeing and other brands
• 18 weeks paid maternity leave
• Private health insurance discounts
• Active social club and employee assistant program
• Novated lease for EV cars
• Paid time off for volunteer work