Assistant Company Secretary

About the role

A prominent finance and investment organisation in Sydney CBD is seeking an experienced Assistant Company Secretary for an initial 2‑month contract. Reporting to the Chief Legal Officer, you will support the governance function and ensure seamless Board and Executive operations during a busy period. This hands‑on role offers broad exposure to Board meetings, stakeholder engagement, compliance and policy.

Key responsibilities

• Coordinate and support Board and Committee meetings, develop agendas, shell minutes and resolutions, draft minutes and manage logistics such as travel and venue arrangements.
• Liaise with Board Chairs and Executives to ensure timely preparation and distribution of meeting materials and follow‑up on action items.
• Assist with the end‑to‑end Board performance review process, including surveys, reporting and findings preparation.
• Collaborate with internal and external stakeholders to deliver fit‑for‑purpose governance materials.
• Support the review and maintenance of corporate governance policies, charters and guidelines.

Required profile

• Minimum 3–5 years of experience in a company secretarial or corporate governance role.
• Strong drafting skills, particularly for Board minutes and resolutions.
• Solid understanding of corporate governance principles and regulatory requirements.
• Excellent organisational skills with the ability to manage competing priorities under pressure.
• Professional certification in governance, legal studies or business administration is desirable.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with Diligent or similar governance platforms.

What we offer

• Immediate start with a 2‑month fixed‑term contract.
• Exposure to Board‑level operations in a nationally significant organisation.
• Collaborative, values‑driven culture focused on integrity and impact.
• Hybrid working arrangements in the heart of Sydney CBD.