APLP Delegation Support Specialist (Surge Support Pool)

About the role

The Australia Pacific Leaders Program (APLP) is an Australian Government initiative that empowers current and emerging Pacific leaders through study tours, high-level visits, professional development and support for locally led projects. The Program Support Unit (PSU), contracted by Abt Global to deliver the program, offers a pre-qualified Surge Support Pool of delegation support specialists. Members are engaged on an as-needed basis to provide extra capacity to APLP staff during peak delivery, working under the direction of the Program Activity Manager or Program Activity Lead. Inclusion in the pool does not guarantee work.

Key responsibilities

• Support the coordination and management of visiting delegations and provide on-the-ground support during High Level Visits
• Assist with protocol arrangements and official engagements, and liaise with delegates, government and diplomatic stakeholders, service providers and APLP staff
• Support airport arrivals and departures, delegate movements and daily schedules, and provide practical participant support
• Coordinate with staff, venues, accommodation providers and other service providers on transport, hospitality and logistics
• Maintain accurate administrative records and contribute to activity reporting where required

Required profile

• Experience supporting high-level visits, delegations, VIPs or international guests
• Experience coordinating logistics, protocol, hospitality and on-the-ground activities
• Strong stakeholder engagement skills, including with government, diplomatic and high-profile stakeholders
• Ability to work independently and collaboratively in a small team, with flexibility for domestic travel, short-notice engagement and work outside standard hours
• Highly desirable: experience with Pacific leaders, knowledge of Pacific cultural protocols, experience with DFAT-funded programs, and experience in Canberra, Cairns or Townsville

A relevant tertiary qualification in international relations, government, international development, project management, events, logistics or a related field is desirable. Applications close on 5 November 2026 via Abt Careers, as a single document covering the key selection criteria.