Administrator / Receptionist

About the role

A well-established accounting and financial advisory firm in Brighton, Melbourne, is recruiting an experienced and proactive Administrator / Receptionist. Reporting to the Office Manager, the role covers about 30% reception duties and provides administrative support to the wider business. It is a Monday to Friday full-time, office-based position.

Key responsibilities

• Manage reception duties, including answering calls and welcoming clients and visitors
• Coordinate meeting rooms and keep the office professional and welcoming
• Handle incoming and outgoing mail, correspondence and general office administration
• Provide administrative support to the Office Manager and accounting teams
• Assist with client onboarding and offboarding, and corporate secretarial administration and entity setups
• Assist with ATO correspondence and compliance-related administration
• Maintain accurate client records, databases and documentation

Required profile

• Previous administration or reception experience in an accounting firm or professional services environment
• Exposure to ATO correspondence and accounting administration is highly regarded
• Strong organisation, attention to detail and a friendly, professional communication style
• Confident managing competing priorities and working autonomously
• Proactive, flexible and team-oriented, able to take ownership

Required skills

• Strong computer skills and quick learning of new systems
• ATO correspondence and accounting administration experience preferred

What we offer

• Three additional paid days off per year
• Flexible start times of 8:30am or 9:00am
• Extended Friday lunch break
• Supportive team of around 16 people in a bayside suburb

Applications are made through the recruiter, Mars Recruitment, by name, email, cover letter and CV; only successful applicants will be contacted.