Administrative Assistant – Statewide Services

About the role

We are looking for a highly organised, customer‑focused Administrative Assistant to provide high‑level clerical and administrative support within Statewide Services. You will be the first point of contact for internal and external stakeholders, ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage reception duties, incoming communications and enquiries.
• Monitor and process electronic mailboxes, route correspondence and maintain records.
• Maintain calendars, resource‑booking systems and arrange meetings, agendas and minutes.
• Perform basic research, data entry and support service‑management processes.
• Prepare documents, spreadsheets and reports using advanced Microsoft Office features.
• Assist with budget management, accounts processing, purchase‑card reconciliations and expenditure monitoring.
• Provide support for events and day‑to‑day business operations.

Required profile

• Strong customer‑service orientation and professional communication skills.
• Excellent organisational abilities with the capacity to prioritise tasks and meet deadlines in a fast‑paced environment.
• Proactive, adaptable and able to work both independently and collaboratively.

Required skills

• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with calendar and resource‑booking systems.
• Competence in data entry and basic research.
• Familiarity with email management and records‑keeping procedures.

What we offer

• 12% employer‑contributed superannuation.
• Flexible working arrangements, including remote work options.
• Convenient Padbury location within a supportive government environment.