Administration & Project Support

About the role

JLE Group is looking for an experienced Administration & Project Support person to provide administrative, commercial and project coordination support for electrical infrastructure and installation projects. The role supports project teams through document control, subcontractor onboarding, procurement administration, reporting, timesheet management, safety documentation and stakeholder communications, acting as the central coordination point between site personnel, subcontractors, clients, suppliers and the wider project team.

Key responsibilities

• Provide administrative support to Project Managers, Project Engineers and Site Supervisors.
• Maintain project registers and coordinate project filing and record management.
• Prepare project correspondence and ensure records stay current and audit-ready.
• Manage controlled project documentation and assist with safety system administration.
• Coordinate onboarding of employees and subcontractors and site access requirements.
• Raise purchase requisitions and purchase orders, track material deliveries and procurement status, and support inventory and material tracking.
• Assist with project cost tracking and day-to-day coordination.

Required profile

• Certificate III or higher in Business Administration, Project Administration or similar experience.
• Previous experience in project administration or construction administration.
• Current driver's licence and White Card.
• Strong organisation, attention to detail, written and verbal communication, and ability to handle confidential information and meet strict deadlines.

Required skills

• Advanced Microsoft Office skills.
• Desirable: Certificate IV in Project Management Practice, WHS awareness training, Document Control training, and experience with Microsoft 365, SharePoint, project management systems and ERP systems.

What we offer

• Competitive remuneration package and family-focused hours.
• Employee benefits platform with retail, healthcare, gym and novated leasing discounts.
• Exposure across east coast facilities and international opportunities, with long-term growth potential.
• Workplace banking benefits, monthly values awards and employee recognition.