Administration Officer (Maternity Cover, Rostering)

About the role

Aegis is seeking an enthusiastic Administration Officer with rostering experience to join its Shoreline team on a 12-month fixed-term maternity leave contract. The role covers reception, rostering and other operational duties as directed by the Facility Manager, within a team environment.

Aegis Shoreline is located in the Shoreline Estate in North Coogee, near the beach and Cockburn Sound, with rooms and common areas overlooking the islands of Garden, Carnac and Rottnest.

Key responsibilities

• Provide a professional and friendly reception for residents, families, visitors and staff.
• Create and maintain fortnightly rosters, manage master rosters, daily allocation sheets, offer shifts and cover sick calls.
• Manage staff leave, including sick leave, parental leave, shift swaps and permanent shift changes for TCP staff.
• Handle administrative tasks such as rostering, payroll preparation, compliance and staff engagement.
• Carry out general duties such as filing, archiving, staff onboarding and offboarding, and other tasks directed by the Facility Manager.
• Manage agency staff requirements and coordinate student placement schedules.
• Assist the Facility Manager and other senior staff as required.

Required profile

• Extensive knowledge of rostering practices and systems, with strong problem-solving skills.
• Experience in a front-facing administration or reception role in a fast-paced environment.
• Passion for customer service and building positive relationships.
• High accuracy and data entry skills; intermediate computer skills, including the Microsoft Office suite.
• Paid experience preferred but not essential; aged care experience desirable but not essential.

What we offer

• Competitive rates of pay.
• Comprehensive orientation program.
• Ongoing training and development opportunities.
• Career progression within a growing organisation.