Administration & Executive Support Officer

About the role

Ausdocs Group, a growing medical organisation, is looking for an experienced, organised and technology-confident administration professional to join its head office team in Albion. Working directly with the Chief Operating Officer, you will provide practical administrative and executive support, coordinating priorities, managing correspondence, organising meetings and travel and following through on the details that turn plans into completed work.

Key responsibilities

• Provide direct administrative support to the COO, managing a busy inbox, calendar and competing priorities
• Review incoming correspondence, identify matters needing attention and prepare draft responses for review
• Coordinate meetings, prepare relevant information, record key actions and follow up outstanding items
• Manage travel bookings, accommodation and itineraries
• Prepare and maintain documents, presentations, spreadsheets and electronic records
• Support new practice onboarding, including coordinating insurances, utilities and administrative requirements
• Assist with recruitment administration and liaise with practice managers
• Process expense claims, assist with credit card reconciliations and complete general office administration
• Support projects and identify ways to simplify recurring administrative tasks

Required profile

• At least three years' experience in administration, personal assistance or a similar support role
• Previous experience supporting a senior leader is welcome; an Executive Assistant title is not required
• Medical industry experience is highly regarded
• Ability to keep pace in a busy environment, adapt to changing priorities and maintain accuracy

Required skills

• Confident use of Microsoft Outlook, Word, Excel and PowerPoint, and quick learning of new systems
• Excellent written and verbal communication, able to prepare clear, professional correspondence
• Strong organisation, prioritisation and attention to detail
• Discretion and professionalism with confidential business, financial and personnel information
• Advantageous: PRODA, Zoom Workplace, Smartsheet, Best Practice or Cubiko

What we offer

• Direct work with senior leadership in a growing medical organisation
• A varied role with scope to improve systems and take ownership of your work
• A supportive, close-knit head office team
• Full-time employment with remuneration based on experience and capabilities
• Opportunities to develop your role as the business grows

To apply, submit your resume and a brief cover letter through the Ausdocs Group recruitment platform, outlining your relevant experience.