Administration Assistant

About the role

Opteon is seeking a highly organised Administration Assistant to support efficient operations and the delivery of client work across its Australian locations. You will work closely with a collaborative team, coordinating workflows, managing documentation and providing exceptional administrative support.

Key responsibilities

• Coordinate and manage job workflows to ensure milestones and deadlines are met.
• Monitor and maintain Work in Progress (WIP) reports, ensuring jobs progress efficiently.
• Prepare, issue, and follow up on client quotes and related documentation.
• Request and obtain required documentation from clients and stakeholders.
• Provide administrative support to the broader team, assisting with scheduling, reporting, and operational tasks.
• Maintain accurate records and update internal systems in a timely manner.
• Deliver exceptional customer service when interacting with clients and internal stakeholders.

Required profile

• Previous experience in an administration, coordination, or support role.
• Excellent organisational and time management skills.
• Strong attention to detail and ability to manage competing priorities.
• Confident communication skills and a customer‑focused approach.
• Ability to work independently while contributing to a collaborative team environment.

Required skills

• Microsoft Office suite

What we offer

• Structured induction and documented development plan.
• Hybrid work arrangements with flexibility to work from home.
• Corporate health insurance discount.
• Novated leasing options.
• Wellbeing initiatives including EAP services.