Administration Assistant

About the role

The Administration Assistant will be the operational backbone of Icon Engineering’s busy Perth CBD office. You will provide a wide range of administrative support, from travel coordination and offshore personnel mobilisations to HR administration and front‑of‑house reception.

Key responsibilities

• Arrange domestic and international travel and courier services for staff and project teams.
• Coordinate offshore personnel mobilisations, handling logistics, documentation and scheduling.
• Support the Administration Manager with timesheet processing, credit‑card reconciliation and leave requests.
• Assist HR with onboarding, off‑boarding, training bookings and maintenance of the corporate training register.
• Maintain office consumables, PPE stock and kitchen supplies.
• Organise events, staff meetings and provide document formatting assistance.
• Manage reception duties, including phone enquiries, visitor handling, meeting‑room bookings and catering.

Required profile

• Proven experience in an administrative role with the ability to juggle multiple tasks accurately.
• Strong attention to detail and a methodical approach to coordination.
• Comfortable meeting deadlines and managing concurrent logistics requests.
• Professional written and verbal communication in a client‑facing environment.

Required skills

• Proficiency with the Microsoft Office suite.

What we offer

• Full‑time, Monday‑to‑Friday office‑based role (8:00 am–4:30 pm).
• Access to a fully equipped gym, tennis court and pool on‑site.
• Opportunity to work within a dynamic engineering consultancy handling offshore oil and gas projects.