Planner, Conferences Logistics

About the role

Join Gartner's global event operations team to support the flawless delivery of conferences. You will plan, organize, and execute event logistics, collaborating with cross‑functional teams to ensure first‑class experiences.

Key responsibilities

• Plan, organize and execute event logistics from development through on‑site delivery and wrap‑up.
• Manage venue aspects including rooms, meeting facilities, F&B and housing.
• Coordinate shipment of freight to onsite conferences.
• Book and manage temporary staff for events.
• Assist Conference Manager with budget line items, forecasts and expense management.
• Lead VIP member experiences and exclusive program deliverables.
• Monitor risks, provide recommendations and ensure compliance with SOPs.
• Collaborate with global peers to share best practices and raise event standards.

Required profile

• Bachelor’s degree preferred.
• 2‑3 years of event experience.
• Proven operational skills in production schedules, budget management and staffing.
• Experience managing agency and vendor partners.
• Strong interpersonal, relationship‑building and communication skills.
• Creative, detail‑oriented and strategic thinker.
• Ability to thrive under pressure and multitask across global teams.
• Willingness to travel approximately 15% for conferences.