International Operations Advisor

About the role

The International Operations Advisor provides high‑quality correspondence coordination and administrative support within the International Operations Directorate of Trade and Investment Queensland. This role ensures efficient workflow, accurate documentation, and seamless communication across the division and with external stakeholders.

Key responsibilities

• Coordinate and manage incoming and outgoing divisional correspondence, monitor mailboxes, triage, track deadlines and maintain registers.
• Provide administrative coordination and workflow support, including tracking approvals and maintaining records.
• Process invoices, corporate card and expense claims, ensuring compliance with financial policies.
• Support travel arrangements for domestic and international trips, handling bookings and related administration.
• Prepare and coordinate briefing materials, submissions, meeting documents and reports with version control.
• Conduct quality control of documentation, ensuring proper formatting, completeness and approval tracking.
• Assist with meeting preparation, agenda setting, minute taking and action‑item tracking.
• Consolidate inputs for divisional reporting, prepare summaries and monitor reporting timelines.
• Maintain and improve administrative and information‑management systems, including filing and document control.

Required profile

• Strong organisational and time‑management abilities.
• High level of discretion and ability to handle confidential information.
• Capability to manage competing priorities and meet deadlines.
• Professional communication skills with internal and external stakeholders.

Required skills