Executive Assistant – Transaction Banking

About the role

The Executive Assistant will provide high‑quality administrative support to the Managing Director of Transaction Banking. Working across multiple regions and time zones, the role demands proactive organisation, sound judgement and discretion. It offers the chance to contribute to a leading institutional bank while developing technical and stakeholder‑management expertise.

Key responsibilities

• Manage the MD’s diary, including meetings, appointments and weekly travel itineraries.
• Coordinate all travel logistics – flights, transfers, visas and accommodation – while ensuring cost‑effectiveness.
• Oversee cost management, financial forecasting, invoicing and expense processing.
• Maintain resource records, tracking monthly FTE and contractor numbers.
• Set up and support key governance meetings and related documentation.

Required profile

• Proven experience as an Executive Assistant supporting senior leaders (GM/MD level) in a complex, multi‑region environment.
• Outstanding organisational and time‑management abilities with a track record of handling competing priorities.
• Strong written and verbal communication skills.
• Demonstrated ability to exercise sound judgement, work autonomously and maintain confidentiality.
• Experience coordinating international travel and multi‑time‑zone scheduling.

Required skills

• High proficiency with Microsoft Office 365 – Outlook, Teams, PowerPoint, Word and Excel.