Executive Assistant - Not-for-Profit

About the role

A purpose-led not-for-profit organisation in Melbourne's CBD is looking for an organised and proactive Executive Assistant to provide essential support to its senior leadership. The role suits someone who builds strong relationships, exercises sound judgement and manages changing priorities. You will help leaders stay organised and focused on the organisation's goals.

Key responsibilities

• Manage diaries, schedule meetings and resolve competing priorities
• Coordinate meeting agendas, papers, presentations and minutes
• Monitor correspondence, draft communications and follow up on actions
• Arrange travel, accommodation and itineraries as required
• Liaise professionally with internal teams and external stakeholders
• Process expenses and invoices and maintain accurate records
• Support events, projects and day-to-day office coordination
• Handle sensitive information with discretion and confidentiality

Required profile

• Previous experience as an Executive Assistant or in a similar senior administrative role
• Excellent organisation and time management skills
• Strong written and verbal communication
• Proactive approach and ability to anticipate needs
• Confidence working independently and managing multiple deadlines
• Professional, approachable manner and commitment to confidentiality
• Experience in a not-for-profit organisation is highly regarded

Required skills

• Proficiency in Microsoft Office
• Attention to detail