Office Administrator - Part-Time

About the role

Greenbox Architecture, a Woolpert group company founded in 2009, opened its Melbourne office in 2025 to meet growing demand in Victoria. It is looking for an Office Administrator to support the day-to-day running of the Melbourne office and give practical support to the team. The role suits someone organised and proactive who wants to stay deeply involved in a design-led environment.

This is a part-time position of 4 days per week, with the option to grow to 5 days if required.

Key responsibilities

• Manage the day-to-day rhythm of the office, including calls and emails, calendar coordination, meetings and travel arrangements
• Keep meeting rooms presentation-ready and ensure the office and kitchen are stocked and running efficiently
• Maintain well-organised project files and support document management processes
• Support administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses
• Work closely with the Practice Manager to support architects and project managers

Required profile

• Experience in a similar administrative or office support role
• Reliable, adaptable and positive approach
• Strong communication skills and excellent attention to detail
• Available to work four days a week
• Full working rights in Australia; only shortlisted candidates will be contacted

Required skills

• Confident use of Microsoft Office, including Word, Excel and Outlook
• Experience in an architectural or design studio is highly regarded but not essential

What we offer

• A competitive salary and benefits, pro-rated for part-time hours
• Access to Woolpert's Principal Program, allowing employees to become company stakeholders
• Automatic salary continuance insurance provided by Woolpert
• Novated leasing and salary sacrifice options
• Discounted corporate health insurance through Bupa