Executive Assistant to CEO & Chief of Staff

About the role

Pluralis Research is building a decentralized AI training platform and needs an Executive Assistant to support the CEO and Chief of Staff. You will manage calendars, travel, meetings and events, keeping the administrative engine running smoothly while gaining exposure to a seed‑stage AI research company.

Key responsibilities

• Own the CEO’s calendar, schedule meetings, calls, dinners and sessions with investors, partners, researchers and candidates.
• Book and manage travel across Australia and the US, including conferences such as NeurIPS and ICLR.
• Handle onboarding, equipment requests, expenses, vendor set‑up and keep Notion and Google Drive organized.
• Support offsites, conference presence, tech talks and hosted dinners.
• Develop repeatable systems using AI tools to reduce manual work.

Required profile

• ~5 years of executive support, EA/PA or early‑career operations experience, preferably founder‑facing.
• Background in a funded startup (seed–Series B) or venture/PE environment.
• Proven ability to manage calendars, travel and stakeholder coordination with high discretion.
• Excellent written English crafted personally, not generated by LLMs.
• Based in Australia with full working rights and comfortable working across time zones.

Required skills

• Google Workspace
• Notion
• Linear
• Slack or Zulip
• AI tools such as Claude or ChatGPT

What we offer

• Competitive base salary.
• Remote‑first work model within Australia, with regular team offsites and travel opportunities to the US.
• Direct access to the CEO and Chief of Staff, and exposure across the business.